This statement is meant to describe what types of identifiable information about our customers (“Personal Information”) we collect and use, why we do so and whether and to whom we disclose it. This statement is also meant to describe how you can contact our Privacy Officer with any inquiries or complaints, or to exercise your rights under the Privacy Laws, including your right to access and correct your Personal Information.
What Types of Personal Information Do We Collect, and Why?
When customers order our products or services, we ask for their name and contact information (address, telephone number and email), information about the product or service ordered and banking information (if payments are to be debited directly to the customer’s bank account). On occasion we may receive Personal Information about a customer from one of our dealers. If we are proposing to extend credit to a customer, we may obtain and refer to a consumer report containing credit information that is not personal information as defined by credit reporting laws.
We also keep records of the customer’s use of our products and services, and the handling of any customer inquiries, complaints or praise. Our primary purposes in collecting and using Personal Information are to provide our products and services to customers, to administer their accounts (including billing and collection), and to provide them with support services (including information about maintenance and safety).
We may also use Personal Information to inform our customers of new products and services we feel may be of interest to them, or to ask their opinions. However, we will not do so at the customers’ request. Personal Information may also be used to compile marketing and other statistics for use by Reliance Home Comfort, in the aggregate, so that the customer is no longer identifiable.
During our interactions with you (on the telephone or online), we may monitor and/or record your conversations with our representatives for our mutual protection & to enhance the overall customer experience.
When browsing our websites, we may monitor and/or record your browsing habits, at times using tracking software in the form of “cookies” (text files containing unique identification numbers identifying your Internet browser, but not necessarily your identity). These cookies allow us to collect and store information (i.e., type of Internet browser and operating system; date, time and duration of the visit to our website; the website from which you linked to our website; and the pages you visited while on our website and how long you stayed). This information is used to enhance the overall user browsing experience.
We keep Personal Information for a reasonable period of time in order to fulfill our primary purposes, or in accordance with usual business practices. Personal Information may be kept longer if required or permitted by law.
Do We Disclose Personal Information?
Unless the customer authorizes us to release it, or release is required or permitted by law, we will not disclose Personal Information to third parties. In particular, we will never sell, lease or trade Personal Information to third parties without the customer’s consent.
However, in order to better provide customers with our products and services, we share Personal Information with other Reliance Home Comfort businesses or suppliers who perform services on our behalf and with whom contracts have been signed that obligate that third party to adhere to our privacy policies and practices.
We also share information with our dealers in order to handle any complaints or problems. We provide information on our dealings with customers to credit reporting agencies, credit bureaus and financial institutions. There may, of course, be situations in which the Privacy Laws permit us to disclose Personal Information without consent, such as compliance with a warrant, subpoena or court order.
Getting in Touch with Us
Customers who want to
- know more about our privacy policies and practices
- have access to their own Personal Information
- raise a concern about our collection, use or disclosure of Personal Information
are encouraged to contact our Chief Privacy Officer.
Chief Privacy Officer:
Reliance Comfort Limited Partnership
P.O. Box 2305
Oshawa, Ontario L1H 7V5
This Policy Statement is subject to change from time to time, and should be reviewed periodically for changes.